FRONTEX Administrative Assistant

Konnekt forms part of a consortium handling temporary employment for a EU Agency in Poland. The consortium is formed by EMCS, HRK, & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

We are looking for Polish-based Administrative Assistants to work for the European Border and Coast Guard Agency (FRONTEX). The chosen candidates will be forming part of FRONTEX interim staff and required to provide support in specific areas.  

Financial, Digital and Security Division/EUROSUR

Administrative Assistant  

The interim will provide administrative support to the Deputy Executive Director for Administration and Information Management and the Frontex Security Officer, including:

• Co-ordinate the document flow and assist in document management;
• Assist with preparation of notes, letters, reports and financial documents, and follow up;
• Assist with the management of relevant functional mailboxes, intranet sites and repositories;
• Assist with daily correspondence and calendar management;
• Provide assistance in preparation, implementation and monitoring of tasks in the remit of the DED-IM and Frontex Security Officer;
• Assist in arranging missions, flights’ and hotel bookings and agenda management;
• Perform basic administrative tasks such as copying, scanning, etc.;
• Assist in the organisation of online and physical meetings and events, and drafting minutes as necessary;
• Manage and keep updated the list of the EUROSUR Security Accreditation Board (SAB) members and liaise with the designated members for collecting required documents;
• Manage and keep updated the SAB meetings decisions’ list and action plan’s registry;
• Coordinate and consolidate presentations and schedule for SAB meetings.

Requirements

• Previous working experience in one of the following fields: hospitality services, travel agencies, banks, accountancy
• Work experience in direct contact with clients;
• Work experience with complaints management; 
• Multi-tasking: ability to handle multiple requests simultaneously
• Excellent command of English (written and spoken)
• Good knowledge of Microsoft Office and Google suite tools
• Personal skills and competences required: Active listening; Ability to work under pressure; Attention to detail; Excellent time-management
• Demonstrated ability to work individually and in team.

Education and Experience

• Previous studies and/or working experience in fields related to hospitality services, travel agencies, banks, accountancy, EU/international affairs, social sciences or similar.

Job Reference: IW778