Accounts Executive

Our client is seeking to recruit for a Accounts Executive and Office Administrator to support theit finance and administrative functions. The ideal candidate will assist with day- to-day accounting tasks while managing office operations and ensuring smooth administrative support for various departments.

Duties include: 

• Process and record daily transactions, including accounts payable and receivable
• Reconcile bank statements, credit cards, and other financial records
• Assist in preparing monthly, quarterly, and annual financial reports
• Manage invoicing, payments, and collections from clients
• Maintain accurate and up-to-date records of financial documents
• Monitor expenses and assist in budget preparation
• Liaise with vendors, suppliers, and clients regarding billing inquiries
• Oversee daily office operations and ensure the smooth functioning of administrative tasks Coordinate and schedule meetings
• Answer phone calls and emails, providing general office support
•  Maintain filing systems (both electronic and physical) for office records and documents
• Manage office supplies and ensure stock levels are maintained
• Assist with preparing documents for meetings, presentations, and reports
• Prepare and process internal documents, including contracts, invoices, and purchase orders
• Maintain communication between departments to ensure smooth workflow
•  Provide general support to the HR and Operations departments as required

Requirements

• Minimum of 2 years’ experience in accounting, office administration, or a related field
• Strong proficiency in accounting software (Sage) and MS Office Suite (Excel, Word, Outlook)
• Knowledge of local accounting standards, VAT, and tax regulations
• Effective communication skills in English and Maltese (both verbal and written)
• Excellent organizational and multitasking skills

Education and Experience

• A qualification in accounting or finance (ACCA, or similar) is preferred

Job Reference: JH255