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Administrative Coordinator

  Central Malta  |  €17,000 - €20,000 Annually 

A leading company in Malta are looking for an organized and detail-oriented professional to join their team as an Administrative Coordinator within the technical department. 

Responsibilities:

  • Oversee the annual distribution, usage, and retrieval of job and purchase order books.
  • Maintain accurate records of job sheets, timesheets, invoices, and progress reports reports using Excel and Access.
  • Prepare and deliver monthly, quarterly, and ad-hoc reports such as timesheet summaries, pending job sheets, and contract updates.
  • Facilitate the timely collection and processing of overtime documentation.
  • Collaborate with technicians, coordinators, and managers to ensure workflows and deadlines are met.
  • Manage petty cash transactions in compliance with documentation and approval protocols.
  • Process invoices and requisitions, ensuring they align with job details and contracts.
  • Input and verify data in Access and other systems to maintain the accuracy and efficiency of preventative maintenance contracts.
  • Ensure seamless integration of job sheets, contract data, and scheduling information.
  • Serve as a central point of contact for job progress, maintenance schedules, and documentation requirements.
  • Distribute weekly updates, reports, and essential information to relevant stakeholders.

Requirements:

  • Exceptional organizational and multitasking skills.
  • Proficiency in Microsoft Office Suite, especially Excel and Access.
  • Experience in administrative coordination within technical or maintenance services (preferred).
  • Excellent communication and interpersonal abilities.
  • Detail-oriented with strong problem-solving skills.

Job Reference: KN321

  • Category
    Accounting
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Work Location
    On Premises
  • Employer industry
    Industrial Goods & Services

Jobs within accounts require the understanding and managing of finances for individuals and organisations. Accounting Jobs in Malta within this sector include client accounting, cost and accounts administration, bookkeeping, credit control, financial management, management accounting, internal audit, and tax jobs.

  • Job Reference
    KN321
  • Closing Date
    31/01/2025
  • Date Published
    09/12/2024
  • Status
    Interviewing

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