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Administration Support Officer

  South of Malta  |  €24,000 - €29,000 Annually 

Our client in the Pharmaceutical Industry is seeking an Administrator Support Officer to join their team.

Responsibilities

  • Perform financial postings and basic bookkeeping tasks
  • Manage petty cash, including recording and reconciliation
  • Liaise with suppliers for orders, deliveries and invoice follow-up
  • Supervise and be the point of contact for cleaning staff
  • Create and manage rosters for cleaning staff
  • Handle purchasing of office stationery and supplies
  • Coordinate and book flights for staff and guests as required
  • Order and arrange catering/food for guests and meetings
  • Perform telephone and front desk reception duties, including greeting visitors and handling inquiries
  • Re-ordering of consumables such as canteen supplies, uniforms and stationery
  • Other ad hoc tasks as needed from time to time

Requirements

  • A minimum education level of Advanced Level (‘A’ Level) standard.
  • A practical understanding of basic bookkeeping principles.
  • Strong oral and written communication skills in both English and Maltese.
  • Proficient in computer use, with a good command of Microsoft Office applications.
  • At least 2 years of experience in a similar administrative role.
  • Self-motivated with a strong eye for detail.
  • Results-driven and aligned with the company’s core values.
  • Capable of working both independently and collaboratively within a team.
  • Skilled at multitasking and prioritising to meet deadlines efficiently.
  • Confident, proactive, and professional in their approach to work.
  • Highly organised and dependable.

Benefits

  • Continuous professional growth and training opportunities.  
  • Competitive salary package.  
  • Health insurance and medical check-ups.
  • A collaborative and team-oriented work culture.  
  • Job stability within a well-established company.  

Job Reference: ZK776

  • Category
    Administrative
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Work Location
    On Premises
  • Employer industry
    Healthcare
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
    ZK776
  • Closing Date
    30/04/2025
  • Date Published
    14/04/2025
  • Status
    Shortlisting

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