EUAA Administrative and Project Support Administrator - Interim Support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Administrative and Project Support Administrator - Interim Support

Location: EUAA HQ, Malta.

Tentative start date: As soon as possible, with a probationary period of 6 months.

Salary Category IV - Gross monthly: EUR 3,920.31

Department: AC / PFMU

Job Description

• Administrative support to contract managers in implementation and monitoring of the Procurement and Facility Management Unit (PFMU) contracts
• Oversee and manage contracts of the PFMU throughout their lifecycle, ensuring timely and proper implementation and compliance with their terms and conditions
• Ensures legality and regularity as well as sound financial management in public procurement and contract management
• Perform public procurement related tasks (e.g. market analysis, preparation of technical specifications)
• Supporting the implementation of ad hoc projects related to the PFMU
• Supporting the maintenance of databases, contact lists, archiving systems and management of functional mailboxes and calendars
• Other administrative support related to public procurement and contract management,
• Perform any other task as requested by line manager or coordinator

Minimum requirements

• Completed university studies of at least three (3) years, attested by a diploma.
• Experience in contract management (public or private);
• Experience in procurement (public or private).

Advantageous

Experience in management of the European Union contracts;

Experience in the European Union public procurement.

General Requirements

• Effective written and spoken communication skills in English, the working language of the EUAA;
• Competent user of electronic office equipment and applications (word processing, spreadsheets, presentations, electronic communication, internet, web-based tools, etc.);
• Excellent time management and organisational skills;
• Ability to work effectively in a team and in a multicultural and multilingual environment;
• Good communication skills and well-developed interpersonal skills;
• Accuracy and attention to detail;
• Strong service-oriented attitude and flexibility;
• Strong sense of confidentiality, integrity and discretion.

Job Reference: UR882