EUAA Administrative Assistant- Interim Support (QAAS)

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners.

Administrative Assistant- Interim Support (QAAS)

Location: Trident, Valletta

Tentative start date: ASAP, with a probationary period of 6 months.

Salary Category III - Gross monthly: EUR 3,062.39

Job Description

The Administrative Assistant – Interim Support will work withing the Quality Assurance and Accreditation Sector, forming part of the Training and Professional Development Centre of the European Union Agency of Asylum (EUAA) and will perform the following tasks:

• Provide administrative support to staff, including scheduling meetings, managing calendars, and handling correspondence of the functional mailbox.
• Prepare and edit documents for internal and external use;
• Maintain electronic filing systems (ERDMS) to ensure accurate documentation;
• Assist in preparing and processing mission arrangements and expense reimburements; 
• Coordinate logistics for meetings and events, including booking venues, arranging catering, and providing on-site assistance;
• Collaborate with other Sectors and Units within the scope of administrative and logistical tasks;
• Perform other duties as assigned by the supervisor;

Minimum Qualifications

• Bachelor's Degree

Minimum Requirements

• 3 years in similar position 
• Computer literacy, including MS Office applications (Word, Excel), use of internet and web-based applications; 
• Very good organisational and prioritisation skills; 
• Ability to work under strict time pressure;
• Effective written and spoken communication skills in English (B2 level according to Common European Framework of Reference for language skills), the working language of the EUAA.

Advantageous

• Experience in the area of education and training
• Experience in working in an EU institution

Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival – these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.

To estimate the effect of Resident and Non-resident rate on salary, please use the following link: https://www.konnekt.com/find-a-job-in-malta/salary-calculator

Job Reference: YO170