EUAA Administrative Assistant - Interim Support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Administrative Assistant - Interim Support

Location: EUAA, Trident Park.

Tentative start date: 01/03/2025, with a probationary period of 6 months.

Salary Category III - Gross monthly: 3,062.39 Euros.

Department: TPDC/TLMU/TPPS

Job Description

• Providing support and assistance for the coordination of the training activities
• Providing assistance in the preparation of meetings and workshops including the preparation of documents and report
• Support preparing financial transactions, such as payments, procurement orders, reimbursement claims and other relevant financial processes
• Support scheduling training programs based on availability of venues, equipment, or trainers
• Support on organizing and sending out training guides or materials
• Recording attendance of training participants and keeping track of training records
• Providing assistance in monitoring the effectiveness of training programs and training costs
• Draft documents, templates and reports and maintain internal tools and databases
• Screening and filing emails and correspondence regarding the related area/s of activities and managing correspondence, documents filing and archiving
• Supporting in administrative-related tasks of the unit and provide back-up to the other Administrative Assistant staff
• Perform any other duties required in the interest of the service

Minimum qualifications

• A secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience.
• Previous professional experience in similar tasks of at least 2 years.
• Proven professional experience in drafting templates, documents and reports.
• Thorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL)
• Computer literacy, including MS Office Suite, use of internet and web-based applications.

Minimum Experience

• Previous professional experience in similar tasks of at least 2 years.

Advantageous/Other Competencies

• Proven experience in organising trainings
• Proven experience in multinational work environment
• Ability to manage own workload and work without close supervision.
• Ability to work under pressure and meet deadlines on multiple tasks.
• Attention to details, confidentiality, integrity and discretion.
• Well-developed time management skills.
• Strong service-oriented attitude and flexibility.
• Capacity to manage and co-ordinate several processes simultaneously.
• Excellent planning and problem-solving skills and the ability to prioritise work.
• Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment.

Job Reference: OD502