EUAA Administrative Support Assistant - Interim Support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Administrative Support Assistant - Interim Support

Location: HQ and Trident (to be determined upon need; might be hybrid as well)

Tentative start date: As soon as possible, with a probationary period of 6 months.

Salary Category III - Gross monthly: 3,062.39 Euros.

Department: C5/PFMU/FMS

Job Description

• Perform administrative tasks supporting the contract managers with the technical administrative implementation and monitoring of contracted Facility Management services (Logistics and/or building installations and/or civil works),
• Perform project support tasks 
• Contribute to maintaining of manuals, instructions, reports and intranet
• Plan and oversee contractor activity on site
• Monitors and provide services and supplies on site,
• Perform any other task as requested in the interest of the service as assigned by line manager or coordinator. Occasional travel abroad may be required.

Minimum requirements

• Post-secondary education attested by a diploma OR Secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of at least one year OR College Education (Maltese Equivalent - Advanced Level Certification)
• At least 3 years’ experience in an administrative support role with relevant exposure to FM related activities within the public or private sector; 
• Experience working in a multi-cultural environment.

General requirements

• Service minded attitude and capable to work in a team and communicate accordingly; 
• Excellent communicative skills and personal presentation;
• Flexibility in the duties to be performed; 
• Well organized and able to plan well; 
• Efficient in the manner duties are performed, accurate and attentive to detail; 
• Self-motivated and able to work with minimal supervision; 
• Able to deal with difficult circumstances as they arise and take the initiative as to the course of action; 
• Confidentiality, integrity and discretion; 
• Ability to use electronic office equipment and applications (word processing, spreadsheets, presentations, electronic communication, internet etc.). 
• Good command of the English language (minimum B2 spoken and written); any other European Union language on B2 level, such as: Spanish, Italian, Maltese, is highly appreciated.

Job Reference: AB912