Executive Secretary

Our client who specialises in the Legal Services industry is looking for an Executive Secretary. Your roles and responsibilities will include: 

• Handle administrative and secretarial responsibilities
• Prepare, type, edit, and format various reports and documents
• Manage document filing, data entry, and maintain databases efficiently
• Communicate with internal departments and liaise with the public when necessary
• Direct incoming calls and emails to the appropriate departments
• Arrange and coordinate appointments, meetings, and events
• Monitor office supplies and place orders for replacements as needed
• Assist with tasks such as copying, scanning, emailing, note-taking, and making travel arrangements
• Prepare meeting spaces and organize refreshments for events when required
• Provide general administrative and hospitality support, including occasional reception duties
• Assist partners with personal administrative tasks
• Adhere to professional business practices and etiquette

 

Requirements

• Advanced proficiency in managing documents, spreadsheets, and databases
• Ability to liaise internally and externally on administrative matters
• Flexibility to perform duties even out of office hours, especially personal administrative matters
• High degree of multi-tasking and time management capabilities

Education and Experience

• Previous experience of at least 2 years in an administrative position is a must

Benefits

• Private Health Insurance
• Discounts on retail outlets and eateries
• Collaboration with Richmond Foundation to support mental well-being
• Lunch provided to all staff once a week and daily fruits and snacks available
• Reimbursement on expenses spent on transport, business attire, sports activities, communications and more
• Full training and equal growth opportunities

Job Reference: NO861