Our client, within the Commercial Real Estate Industry, is looking to employ a Front Desk Coordinator on full-time basis to join their growing team. Reporting to the Business Centre Manager, your responsibilities will include: .
The chosen candidate will be responsible to :
- Welcome tenants and visitors with professionalism and warmth, ensuring a positive first impression.
- Support the smooth running of daily operations through effective administrative tasks.
- Organize periodic events for tenants and external clients, fostering a vibrant and engaging community.
- Oversee bookings, prepare rooms, and coordinate catering arrangements.
- Ensure private offices, coworking spaces, and training rooms are ready and meet high standards of presentation.
- Source, communicate, and negotiate with suppliers to secure quality services and products.
- Lead engaging tours for prospective clients, showcasing the benefits of our spaces and services.
- Undertake additional administrative assignments as needed.
Working Hours: Monday to Friday 8:00 AM – 17:30 PM
Requirements
- Strong multitasking abilities and exceptional organizational skills.
- Excellent communication and the ability to build rapport with diverse groups.
- A proactive, self-motivated attitude with the ability to work both independently and collaboratively.
- A genuine dedication to delivering outstanding service.
- Availability to adapt to occasional changes in working hours to meet business needs.
Education and Experience
- Competence in Microsoft Office Suite and other relevant tools.
- Previous experience in administration, event coordination, or a similar client-facing role.
Job Reference: QR810
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
