We are looking for an organized and detail-oriented individual to join a well established company as a Front Office Secretary. The successful candidate will be responsible for providing administrative support to our front office.
Responsibilities:
• Greet visitors and answer phone calls in a professional and courteous manner
• Maintain office supplies and ensure the front office is neat and presentable
• Schedule and coordinate meetings and appointments
• Reserve meeting rooms and set up necessary equipment
• Prepare meeting agendas and distribute materials as required
• Act as a PA to a suite member of the Panta Group, providing administrative support
• Manage their calendar, schedule meetings, and handle travel arrangements
• Handle incoming and outgoing mail
• Assist in the collection and processing of employee time sheets
• Track labour hours for various projects and assignments
Qualifications:
• Fluent in English, Maltese is preferred
• Previous experience working in an office setting
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Excellent communication and organizational skills
• Ability to multitask and prioritize tasks
• Ability to work independently and as part of a team
• Detail-oriented and reliable
Working Hours
Monday to Friday from 08.30hrs till 16.30hrs
Job Reference: TB531
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.