HR & Administrative Executive

Our client, a leading furniture entity, is looking to recruit an HR & Administrative Executive to support the Directors & CEO. The chosen candidate will be responsible for:

• Oversee and respond to company emails, ensuring timely forwarding of relevant information to the appropriate teams or individuals;
• Organise and manage internal and external events, handling scheduling, logistics, and communication with all involved parties;
• Manage bookings for business trips, including flights, transport, and accommodation, ensuring smooth travel experiences;
• Coordinate restaurant and venue bookings for company events, meetings, and special occasions as required;
• Assist in the preparation of board meetings by organising materials, managing logistics, and ensuring all necessary details are in place;
• Compile reports by gathering data, organising information, and preparing documents for review and distribution;
• Manage office supplies inventory, order necessary items, and track administrative expenses;
• Actively track important tasks and deadlines, ensuring stakeholders are reminded of key dates and upcoming events;
• Oversee and coordinate calendars, scheduling meetings and appointments while avoiding conflicts and optimising time management;
• Provide support during meetings, including taking detailed minutes, distributing notes, and ensuring follow-up on key action items;
• Screen, prioritise, and respond to emails, letters, and other forms of communication, ensuring effective handling of important correspondence;
• Organise and maintain both physical and digital files and documents for easy retrieval and efficient workflow;
• Perform additional tasks and responsibilities as needed to ensure the smooth operation of the office and company functions.

HR Duites:

• Acting as a reference point for employees' issues and queries 
• Assisting with the administration of work permits and Visa application 
• Maintaining employee records 
• Preparing Jobsplus engagement and termination forms  
• Maintaining good relationships with DIER, Jobsplus, and other stakeholders 

Requirements

• Exceptional organisational skills
• Must hold a punctual and trustworthy approach
• Excellent confidentiality skills
• Must be polished and hold a strong business acumen, with a personality that meets the managements current needs

Education and Experience

• Any certifications in a relevant subject is given priority
• Previous experience in the same role is a Must

Job Reference: FF520