An exciting opportunity is available with a well-established IT company. We are seeking a highly organised and proactive individual to provide HR and operational support.
The main responsibilities include:
- Provide executive support to Senior Management, including calendar management, travel coordination, meeting scheduling, and correspondence.
- Assist with document preparation, taking meeting minutes, and handling internal/external communications.
- Coordinate office operations—oversee supplies, facilities, vendors, and general upkeep.
- Support HR functions such as recruitment, onboarding/offboarding, and administrative tasks (e.g., work permits).
- Help organise internal events and social activities, taking ownership of assigned tasks.
- Handle occasional errands and ad-hoc tasks as directed by Senior Management.
Working Hours:
Flexible start and finish times, while maintaining a full-time schedule of 40 hours per week.
Requirements
- Valid driver’s license with a clean record
- Strong English communication skills (written and verbal)
- Able to work independently with minimal supervision
- Positive, people-oriented, and proactive attitude
- Proficient in Microsoft Office and office management tools
- Excellent organisational and time-management skills
- Confident communicator in person, over the phone, and in writing
- Comfortable working under pressure and meeting tight deadlines
Education and Experience
- A-Level education or higher, with at least 1 year of experience in a similar role
Benefits
- Career Growth
- Health & Life Insurance
Job Reference: JO122
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
