A well-established client of ours operating in Waste Management, is searching for an Office Administrator to join their tight-knit team. The chosen candidate will be responsible for managing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
Responsibilities:
- Answer and direct phone calls.
- Organize and schedule meetings and appointments.
- Manage and maintain office filing systems, both electronic and physical.
- Maintain and update company databases.
- Prepare and distribute correspondence, memos, and forms.
- Assist in the preparation of regularly scheduled reports for auditing purposes
- Order office supplies
- General administrative duties and administrative support to internal teams
- Ensure the office is clean, organized, and properly maintained.
Requirements
- Proficiency in MS Office (MS Excel in particular)
- Fluency in Maltese AND English is a must
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail, ability to work independently and as part of a team
- Strong organisational and planning skills
- Adaptability and the ability to handle a variety of tasks
Education and Experience
- O Level Standard of Education
- Prior experience in an administrative role is mandatory, ideally within the construction industry
- Prior experience in logistics is considered a plus
Job Reference: EJ642
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.