One of our clients operating within the property market are searching for an Office Assistant to join their tight-knit team. The chosen candidate will provide the necessary administrative support, including the below:
- Handle incoming and outgoing documents, maintaining proper storage, retrieval, and distribution.
- Assist other office staff by performing general clerical tasks such as filing, photocopying, and sending emails.
- Act as a first point of contact for external queries, routing calls to the appropriate departments.
- Assist in planning and scheduling meetings, appointments, and travel arrangements for executives or managers.
- Monitor inventory levels of office supplies and place orders when necessary.
- Accurately input data into company systems, including customer details, sales figures, or other key metrics.
- Assist with invoicing, processing expenses, and bookkeeping.
- Serve as a central point for internal communications, distributing memos, updating bulletin boards, and relaying messages.
- Interact with clients or customers through phone, email, or face-to-face to provide information and support.
- Assist in creating reports by gathering data and preparing basic presentations.
- Mail Handling: Receive, sort, and distribute incoming mail and manage outgoing mail, including packages
- Offer first-level technical support for office equipment like printers, projectors, and video conferencing systems.
- Plan and organize company events or meetings, from logistics to catering.
Requirements
- Candidates must be residing and working in Malta already
- Excellent written and verbal skills in Maltese AND English is a must
- Strong organizational and coordination skills
- Ability to manage multiple tasks, work independently and prioritize effectively
- Proficiency in Microsoft Office suite (Outlook, Word, Excel, etc)
- Valid driving licence
Education and Experience
- At least 1 year prior administrative experience
- In addition to the above, candidates with prior experience in real estate will be highly preferred
- Experience in invoicing, processing expenses or general book keeping is a huge plus
Job Reference: DB033
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
