Office & HR Administrator

At Expedition42, we're on a mission to achieve the extraordinary, and that starts with our people. As an Office & HR Administrator, you'll play a vital role in maintaining a team that embodies our values: authenticity, courage, curiosity, and a drive to make an impact. You'll play an active part in providing internal support to cross-functional teams, supporting with day-to-day office management while contributing to the company’s HR efforts. Ensuring a seamless onboarding experience for new hires, you’ll champion initiatives that empower our team. You'll be an active team member, contributing to events, CSR projects, and impactful HR initiatives that fuel our mission.

In this role as an Office & HR Administrator, your responsibilities will include:

Office Management

• Greeting candidates and clients alike in a professional and welcoming manner. 
• Responding to or directing phone queries in a timely and efficient manner.
• Supporting the recruitment teams by channelling applications to the correct specialisation and scheduling interviews. 
• Supporting internal stakeholders in interactions with candidates to make their experience the best in the industry.
• Handling general administrative duties including but not limited to ordering office supplies, upkeep of the office, travel booking and organisation, management and coordination of housekeeping, maintenance and H&S.
• Actively participate in Office-related or HR-related projects that may arise. 

Human Resources

• Managing the onboarding and offboarding administrative processes for new and departing team members, ensuring a smooth and efficient process for everyone joining the team.
• Handling training administration by working with the relevant internal stakeholders to clearly define the training journey for new hires and ensure all inductions are scheduled.
• Maintaining close contact with new team members to ensure that their onboarding is smooth and effective.
• Taking ownership of company events, CSR initiatives, team-building activities, and day-to-day initiatives that encourage cross-departmental collaboration.
• Coordinating training, applying for training grants, liaising with training providers and collaborating with internal stakeholders.
• Working closely with internal departments and stakeholders to support the development of a unique employer proposition; outlining values, leadership philosophy and growth potential.
• Supporting with recruitment administration, including handling incoming applications, screening candidates, and any administrative tasks that may come up throughout the recruitment process.
• Other ad hoc administrative duties that may arise.

Requirements

• Excellent time management, organisational skills and proficient communication skills.
• Passionate about dealing with people and office management.
• Impeccable customer service orientation and a positive, solutions-driven mindset.

Education and Experience

• A minimum of 2 years experience in administration or customer service.
• Previous experience in or exposure to HR duties will be considered advantageous.
• A degree level of education will be considered an asset.

Job Reference: XX962