Office Manager

Our client is seeking an Office Manager to play a key role in delivering value-added services to clients and supporting their business growth. The role will involve the following responsibilities:

• Serve as the primary point of contact for office management tasks, including maintenance, mailing, supplies, equipment, and accounts payable
• Organize office layouts and order necessary stationery and equipment
• Oversee office conditions and arrange repairs as needed
• Collaborate with HR for onboarding new employees
• Streamline office operations and procedures alongside the Business Unit Head
• Coordinate with the IT department on office equipment and provide first-level IT support
• Process payments for third-party service providers
• Manage the office budget and address employee queries regarding office management
• Plan and coordinate in-house and off-site activities
• Serve as the site Safe Custody Officer
• Handle client funds payments
• Provide backup support for the Corporate Services Team, including tasks like payments, board packs, and client meetings
• Organize client visits, including meeting room bookings, hotel and taxi arrangements, and catering
• Manage archiving and filing systems
• Assist with pre-bills, credit control, and invoicing
• Implement and maintain controls relevant to the role to ensure compliance

Requirements

• Exceptional attention to detail and problem-solving skills
• Proactive and solution-focused with proven analytical capabilities
• Team-oriented with a flexible and adaptable approach
• Independent and initiative-driven, capable of working autonomously
• Demonstrates integrity, accountability, and professionalism
• Strong communication skills, both written and verbal
• Logical and efficient work structuring, with the ability to perform under pressure

Education and Experience

• Fluency in English (written and spoken) and Maltese
• Two years of experience in administrative, office management, or a similar role

Job Reference: LO382