PA to the Director

Our client seeks a Personal Assistant to support the Director. Key responsibilities include:

• Greeting and welcoming visitors and stakeholders at the Company and its group entities
• Coordinating with subcontractors at Company-owned properties to ensure work is carried out effectively
• Managing executive calendars to ensure accurate availability
• Assisting with special projects as needed
• Arranging travel and accommodations for executives within the Company and its group
• Facilitating communication across all levels of staff within the Company and its group
• Drafting memos and presentations related to the Company’s operations for executives, staff, and clients as needed
• Assisting with event planning and organization, including liaising with third-party suppliers
• Maintaining petty cash invoices and ledgers
• Monitoring and ordering office supplies while ensuring a tidy and organized office environment
• Managing the filing and archiving of company documents, both digitally and physically
• Performing general errands, such as collecting mail and purchasing office supplies
• Supporting the board of directors with various activities and events as required

Requirements

• Excellent organizational, attention to detail and time-management skills
• Strong communication skills, both written and verbal
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace)
• Ability to work independently and as part of a team
• Discretion and confidentiality in handling sensitive information
• Experience in event coordination and project management is a plus
• Valid driver's license and access to a personal vehicle for work-related travel
• Flexibility to adapt to changing schedules and demands

Education and Experience

• Minimum 2 years of experience as a Personal Assistant or in a similar administrative role
• Experience supporting senior executives or management is highly desirable
• Familiarity with office management procedures and basic accounting practices would be considered a plus

Benefits

• Car fuel allowance
• Mobile phone and plan

Job Reference: EJ770