Personal Assistant (Definite)

Our client is looking for a PA (Maternity Cover - 10 months) to support the CEO in daily operations. 

• Act as the main point of contact for Executives and manage their offices in their absence
• Ensure confidentiality and compliance with company policies
• Establish and maintain systems for efficient office operations
• Provide secretarial and administrative support, including:
• Word processing, database, and spreadsheet management
• Email management
• Filing, photocopying, and scheduling meetings
• Organizing catering and travel arrangements
• Assisting with reports, correspondence, and meeting minutes
• Support other Directors as needed
• Take on additional duties as assigned by management
• Maintain communication with internal and external stakeholders, including senior management
• Report daily on share and bond transactions on the Malta Stock Exchange
• Replicate LinkedIn posts on the company website to ensure a consistent online presence
• Update social media and website content regularly from all company entities
• Communicate quarterly with country managers to ensure proper online representation
• Follow up with country managers for content and updates for publication
• Manage Executives' calendars, scheduling, and prioritizing appointments and travel
• Coordinate document preparation, scheduling, and logistics for Board of Directors and Annual General Meetings
• Handle incoming and outgoing correspondence, ensuring timely responses
• Review and prioritize incoming correspondence, drafting responses as needed.

Requirements

• Must have a valid driving license.
• Must be living and working in Malta
• Advanced knowledge of MS Office and comfortable learning new technical systems as needed.

Education and Experience

• Previous experience in a similar role.
• MQF Level 5 of Education in Business Administration or equivalent.
• At least 3 years’ experience of providing PA services at Executive Director/Director level.

Job Reference: QM797