School Administrative Secretary

Our esteemed client is seeking a School Administrative Secretary to join their expanding team. With a proactive and positive attitude, your key responsibilities will include:

Responsibilities:

• Overseeing daily school operations.
• Managing emails from parents and teachers while maintaining strong relationships with parents.
• Assisting in the preparation of presentations and reports.
• Preparing necessary documentation as required.
• Arranging transportation for school trips and events.
• Assembling school packs and recording cash control sheets.
• Coordinating preparations for Mid-Year and Annual examinations.
• Registering new students in the school’s Management Information System.
• Collecting and organizing data from teachers and parents.
• Summarizing and addressing requests from teachers and parents.
• Communicating and coordinating with teachers and other members.
• Responding to teachers’ inquiries and providing guidance as needed.
• Maintaining and organizing documentation.
• Scheduling and arranging meetings as needed.
• Planning and coordinating events and excursions.
• Assisting the Senior Leader for Operations in arranging staff replacements during absences.

Working hours: Monday till Friday from 7:30AM till 4:00PM.

Requirements

• Strong experience working as an administrator, operations coordinator, secretary or a similar role.
• Good knowledge of Microsoft Office tools.
• Fluency in English, both written and verbal.
• Strong organizational skills with a can-do approach.
• Demonstrate strong reliability, trustworthiness, and the ability to uphold confidentiality.
• Must be already based in Malta.

Education and Experience

• Post-secondary education

Benefits

• Healthcare
• Flexible summer working hours
• Providing discounted school fees for employees' children and legal dependents

Job Reference: UE688