We are looking for a highly organized and efficient Secretary / Personal Assistant to join our team. The ideal candidate will have excellent communication and time management skills, as well as the ability to multitask and prioritize tasks effectively. As a Secretary / Personal Assistant, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.
Responsibilities:
- Answer and direct phone calls, take messages, and respond to emails
- Manage and maintain executives' schedules, appointments, and travel arrangements
- Prepare and edit correspondence, reports, and presentations
- Organize and maintain filing systems, both physical and digital
- Coordinate and schedule meetings, conferences, and events
- Handle confidential and sensitive information with discretion
- Conduct research and compile data for various projects
- Assist with the preparation of financial and expense reports
- Act as a liaison between executives, employees, clients, and external partners
- Perform general office tasks such as ordering supplies, organizing office space, and handling incoming and outgoing mail
Requirements:
- High school diploma or equivalent; additional education or certification in office administration is a plus
- Proven experience as a secretary or personal assistant
- Experience working in the financial, corporate or legal sector is a must.
- Excellent written and verbal communication skills
- Proficient in Microsoft Office and other relevant software
- Strong organizational and time management skills
- Ability to multitask and prioritize tasks effectively
- Attention to detail and problem-solving skills
- Discretion and confidentiality when handling sensitive information
- Professional demeanor and strong interpersonal skills
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
Job Reference: YM900
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.