We are looking for an organized Administration Assistant to provide administrative support within warehouse operations. You will play a crucial role in ensuring the smooth and efficient operation of the company warehousing facilities. Their responsibilities include various administrative tasks related to distribution, stock control, and customer service aimed at ensuring the smooth running of the warehouse operations.
Responsibilities:
- Distribution Control:
o Processing orders and allocating them into the appropriate truck routes.
o Assign delivery personnel to specific routes.
o Prepare delivery routes for the following working day.
o Create daily pick lists for ongoing orders.
- Stock Management:
o Handle incoming shipment documents.
o Generate invoices.
o Handle inquiries and requests from customers and colleagues.
o Assist with incoming shipments.
o Inspect returned goods with delivery personnel.
o Participate in stock-taking activities.
- Documentation and Organisation:
o Prepare delivery route documents and invoices for the next working day.
o Organise and print invoices for each route.
o Maintain delivery route files, including Returned Merchandise Authorisations (RMAs) and credit notes.
Requirements:
- Previous experience in warehouse operations, accounts or related field will be considered an asset
- Ability to communicate well in Maltese and English (both spoken and in writing).
- Strong organisational and time management skills.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
Working Hours
Week 1: Monday to Friday from 05.00hrs till 13.30hrs
Week 2: Monday to Friday from 12.00hrs till 20.30hrs
Benefits
- Private Health Insurance
- Product Discounts
Job Reference: BF363
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
