EUAA Deployment Management Officer - interim support EUOS

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Deployment Management Officer - interim support EUOS

Location: EUAA HQ, Valletta Waterfront

Tentative start date: 01.04.2025, with a probationary period of 6 months.

Salary Category IV - Gross monthly: EUR 3,920.31

Job Description

Key Responsibilities: 

• Oversee the implementation of all deployment activities in the Sector, serving as the focal point for related programs across different country operations, ensuring alignment with EUAA operational priorities and guidelines 
• Assist the Head of Sector in planning and executing annual and multi-annual operational activities related to personnel deployments
• Plan and review requirements for personnel, aligning deployment needs with operational objectives 
• Streamline workflows for deployment, develop and maintain internal working guidelines, management tools, databases, and data collection instruments ensuring harmonisation of relevant workflows to ensure efficiency and consistency across the different teams 
• Coordinate onboarding processes for staff, experts, and temporary agency workers, ensuring smooth processes for onboarding and performance management, and personnel integration into operations 
• Provide training for new team members, ensuring effective coordination and monitoring of their ongoing activities
• Monitor feedback and well-being of deployed personnel, addressing concerns promptly and escalating issues as required 
• Prepare inputs for reports, briefings, and policy documents concerning deployment and program performance 
• Collaborate on job profile development and oversee assessment and selection procedures. 
• Manage time-related activities (e.g., leave, travel, and entitlements) and maintain accurate records for deployment activities. 
• Support financial workflows, including processing claims, invoices, payments, and budget tracking in coordination with administrative teams. 
• Maintain and update deployment management platforms and tools to support planning and monitoring efforts. 
• Support ad hoc tasks and projects as required by the Head of Sector.

Minimum requirement

• Completed university studies of at least three years attested by a diploma. 
• At least two years of experience with the recruitment, administration and/or management of personnel (e.g. staff, temporary staff, experts); 
• Proven professional experience in drafting templates, documents and reports. 
• Meet the character requirements for the duties involved; 
• Thorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL); 
• Computer literacy, including MS Office Suite, use of internet and web-based applications.

Advantageous criteria

• Previous experience within an international and multicultural environment. 
• Experience with the use of deployment management information systems/databases.

Required skills and competencies

• Excellent planning and organisational skills; 
• The ability to prioritise work and deliver under pressure; 
• The ability to work under minimal supervision on multiple tasks;
• Strong service-oriented attitude and flexibility; 
• Excellent intercultural/interdisciplinary communication skills; 
• Excellent analytical capabilities and problem-solving skills; 
• Attention to confidentiality and integrity.

Job Reference: UW672