EUAA Interim HR Administrator

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS , PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

HR Administrator

Location: EUAA HQ, Malta.

Tentative start date: 01/02/2025, contract of 11 months with a probationary period of 6 months.

Salary Category IV - Gross monthly: 3,920.72 Euros.

Department: HQ/C5/HRU/RES

Responsibilities

• Provide support to the Recruitment Sector on all types of selection procedure for statutory staff, as well for non-statutory staff positions such as trainees and Seconded National Expert (SNE).
• Manage the publication and dissemination of vacancy notices, support in performing eligibility screening of applications, draft documents, minutes, routing sleep and prepare dossiers for the selection committee members.
• Schedule meetings, organize interviews and written tests, draft invitation letters for candidates, draft formal documents, archive files both electronic and paper version.
• Update databases and excel monitoring tables and ensure that the information is kept up-to-date and readily accessible by the full team at all times.
• Launch the onboarding process for newcomers and initiate the process of their reimbursement, in relation travels and accommodations linked to onsite interviews.
• Organize the pre-recruitment medical visits for candidates and initiate the process of their reimbursement, in relation to travels and accommodations linked to the medical checks required.
• Participate in implementation of HR strategic goals and initiatives.
• Provide assistance with HR projects, processes, programmes, as well as associated communication and change management strategies.
• Provide assistance with collection, organisation, analysis and synthesization of qualitative and quantitative data.
• Liaise with internal stakeholders and provide excellent customer-oriented service.
• Liaise with external stakeholders such as external service providers, EPSO, EU medical services, and/or other EU institutions/agencies in relation to the area of responsibilities.

Minimum requirements

• Completed bachelor’s degree.
• Professional experience in human resources management, preferably in selection and recruitment.
• Experience in providing customer service.
• Effective written and spoken communication skills in English (B2 level according to Common European Framework of Reference for language skills), the working language of the EUAA.

Advantageous

• Professional experience in EU institutions.
• Experience in studying and/or working abroad and/or in a multicultural environment.
• Motivation to work in a dynamic working environment

Required skills/competencies

• Effective communication and listening skills.
• Critical thinking and problem-solving skills.
• Customer-oriented attitude.
• Teamwork attitude.
• Self-management.
• Digital and data literacy.
• Proficient knowledge of MS Office tools.

Job Reference: RT561