HR Executive

Our client that operates within the public sector is currently looking to recruit an HR Executive to join their team. Reporting to the HR Manager, the chosen candidate will:

• Review employee timesheets, ensuring all are submitted, approved, and signed.  
• Verify and calculate student hours and employee overtime for payroll processing.  
• Adjust salaries in payroll software as needed following increments or position changes.  
• Manage leave adjustments and ensure payroll accuracy for vacation and sick leave.  
• Input payroll adjustments and disseminate payslips through the payroll system.  
• Collaborate with the HR Manager to draft and prepare internal and external job postings.  
• Organise candidate interviews, liaise with recruitment agencies, and support the candidate selection process.   
• Prepare eligibility and interview reports for review by the Selection Board.  
• Communicate with candidates post-interview and prepare contracts for selected candidates.  
• Initiate and support the onboarding and induction process for new hires.  
• Research and recommend training courses for Agency employees.  
• Coordinate training schedules with external suppliers and maintain training records.  
• Assist in the preparation of training materials and presentations. 
• Issue certificates for employees completing training courses.  
• Support the CSR team in organising initiatives and taking meeting minutes.  
• Assist in the implementation of CSR activities and employee engagement programmes. 
• Ensure the accurate design and printing of access cards for agents, cleaners, and security personnel.  
• Address issues related to the AVS card system and manage card distribution for Head Office employees.  
• Handle filing (both electronic and physical), emails, and prepare monthly reports (Power BI, leave, recruitment, and sick leave). 
• Assist in the organisation of team-building events and respond to employee leave queries.  
• Draft and distribute internal communications such as memos and important updates.  
• Maintain the necessary level of confidentiality commensurate with the level of responsibility but also share all relevant information with management, who is also bound by confidentiality.  
• Perform any other job-related duties as assigned by the Head (Corporate & HR) and Chief Executive Officer (CEO) from time to time, including emergency response coordination during unexpected events.  
• Attend training/courses as required and as directed by the Head (Corporate & HR) from time to time, ensuring continuous professional development. 

WORKING HOURS:

October - June 07:45 - 17:00

June - September 07:30 - 13:30

Requirements

• Proven experience in payroll processing and HR administration.
• Strong organisational and multitasking skills with excellent attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion.

Education and Experience

• 6 subjects at O Level with good pass grades (1-5 or A-C) which must include English, Maltese and Mathematics, (2 years relevant work experience preferably in the Human Resources and/or administration field
• OR
• 1 subject at the A Level and 2 subjects at the Intermediate Level
• Proficiency in payroll software and Microsoft Office Suite (e.g., Excel, Power BI).
• Experience coordinating recruitment, training, and CSR initiatives is an advantage.

Benefits

• Remote working after 3 months
• Annual increments

Job Reference: EI854