Our client, operating in the financial scene, is searching for an HR & Office Administrator, to join their team, on a part -time basis. The ideal candidate will play a crucial role in handling administrative tasks related to HR and mantaining the smooth operation of the office. Your responsibilities will includec the following:
HR Administration
- Assist with the recruitment process, including job postings, interview scheduling, and initial candidate screenings.
- Maintain and update employee records, ensuring compliance with company policies and regulations.
- Support the onboarding process by preparing necessary paperwork and conducting orientations.
- Serve as the primary contact for HR-related inquiries from employees.
- Administer employee benefits programs and liaise with providers, including health insurance.
- Manage HR-related administrative tasks such as leave tracking and performance reviews.
- Coordinate and participate in staff performance appraisals alongside management.
- Maintain accurate HR and office records, ensuring proper organization and accessibility.
- Prepare HR reports and summaries as needed.
- Ensure compliance with data privacy regulations and HR policies.
- Assist with payroll processing to ensure accurate and timely payments.
- Stay informed on employment laws and regulations to ensure company adherence.
- Contribute to the development and implementation of HR policies and procedures.
Office Management
- Oversee daily office operations, including managing office supplies, equipment, and facilities.
- Organize meetings and events, including scheduling, room setup, and catering arrangements.
- Manage incoming calls and emails, serving as a professional and friendly first point of contact.
- Handle office correspondence, including sorting and distributing mail.
- Assist with travel arrangements and itinerary planning for employees.
General Support
- Collaborate with cross-functional teams to support administrative needs.
- Undertake special projects and assignments as directed by management.
- Identify opportunities to enhance office processes and efficiency.
Working Hours
- This is a part-time position requiring 20 hours per week. The specific schedule will be discussed during the interview process.
Requirements
- At least 3 years experience in HR administration or a related field.
- Strong understanding of HR processes and best practices.
- Familiarity with HR software and systems.
- Excellent organizational and multitasking skills.
- Strong interpersonal and communication abilities.
- Proficiency in English (French is a plus).
- Knowledge of labor laws and regulations.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion.
- A proactive, problem-solving mindset with high attention to detail.
- Flexibility and adaptability in a dynamic work environment.
- Proficiency in Indigo and Shireburn
Benefits
- Health and wellness support, including an allowance for fitness and sports club memberships.
- Private health insurance coverage.
Job Reference: RE451
Human Resources Jobs in Malta focus on the management of personnel within a company. Jobs in human resources within this sector include advisory, compensation, HR generalist, industrial relations, payroll, performance management, recruitment & selection and training & development roles.
