Events Officer

We are recruiting an Events Officer executive to join our client's team.

Responsibilities:

• Event Planning & Management: Lead the planning, logistics, and execution of various events—ranging from small local gatherings to large-scale international functions. Ensure each event aligns with organizational objectives and reflects core values.
• Stakeholder Engagement: Act as the primary liaison between internal departments (such as communications and compliance) and external partners (including event organizers, suppliers, and vendors) to coordinate all event-related activities seamlessly.
• Procurement & Compliance: Manage procurement processes in adherence to established regulations and procedures. Ensure all necessary contracts, services, and supplies for events are acquired in a compliant and cost-effective manner.
• Budget & Resource Management: Work closely with the finance team to plan and monitor event budgets, maintaining financial efficiency without sacrificing quality.
• PR Support: Assist with PR, branding, marketing, and PR writing initiatives, supporting the organization’s efforts to enhance brand visibility and reputation. Ensure events, materials, presentations, and written communications consistently represent the organization’s image and messaging.
• Brand Representation: Ensure that organizational participation in events strongly reflects core values, strategic goals, and industry leadership. Collaborate with the team to align all materials and messages with the organization's brand identity.
• Timeline & Deadline Management: Create detailed event timelines and oversee the completion of all tasks within set deadlines. Anticipate potential delays and proactively address them.
• Problem Solving & Adaptability: Provide effective, real-time solutions for any logistical or operational issues that may arise, ensuring the smooth execution of each event.

Requirements

• Must possess a natural ability to engage with others and maintain a positive, energetic approach to your work.
• Approaching challenges with a can-do attitude and focus on identifying and implementing effective solutions.
• Ability to juggle multiple tasks and ensure that no detail is overlooked, regardless of the event size or complexity.
• Ability to communicate clearly and confidently with diverse groups, ensuring that all parties are aligned and informed.

Education and Experience

• Previous experience in planning, managing, and executing events, ranging from smaller local engagements to large international conferences.
• Previous experience in PR, communications, or a regulatory environment is a plus.
• An MQF level 6 in a relevant field.

Benefits

• Performance Bonus

Job Reference: UL340