Procurement Officer

• Establishing, compiling, and disseminating the entity's procurement and purchasing standard operating procedures (SOPs).
• Regularly compiling and analyzing requisition orders from each HOD, ensuring initial CEO approval.
• Coordinating with suppliers to gather necessary quotations and proposals.
• Issuing purchase orders after RFP approval.
• Conducting comparative analysis of received quotations and making recommendations for awards.
• Developing a supplier database tailored to the entity’s operational needs, aiming at cost control and containment across all departments.
• Issuing monthly departmental procurement reports that clearly outline departmental expenditures and suggest areas for improvement.
• Performing detailed spend analysis linked to operational data, focusing on regular material expenditures.
• Compiling specification documents when a request for proposal/procurement is initiated.
• Maintaining regular communication with HODs to understand departmental needs and identify operational priorities.
• Gaining an in-depth understanding of the GOM clinical procurement currently managed by the matron to provide procurement and administrative support.
• Conducting monthly departmental stock takes for internal control and management accounting purposes.
• Performing other general administrative, financial, or procurement duties as necessary.

Requirements

• Proficiency in procurement software and systems.
• Advanced skills in Microsoft Office.
• Excellent communication skills for liaising with suppliers and maintaining regular contact with HODs.
• Strong negotiation skills to obtain favorable quotations and proposals from suppliers.
• Strong attention to detail for tasks such as comparative analysis of quotations and monthly departmental stock takes.
• Capability to issue reports and compile forms related to stock monitoring and control.

Education and Experience

• Previous experience in a similar role.
• Relevant educational experience.

Job Reference: LF339